Before accepting a University accommodation offer, students are asked to read and carefully consider the 'Accommodation Licence Agreement' and the 'Accommodation Code of Conduct' which are available on the online booking system and below.
The completed acceptance must be received by the Residences Office before the offer expires (date indicated along with the details of the accommodation offer). The appropriate prepayment must also be made. Once the Residences Office receives these items, the 'Accommodation Licence Agreement' becomes a legally binding contract, which commits the named student to occupation/payment for the full period of the contract.
All students are asked to read and consider the accommodation offer carefully before accepting as it is rarely possible to allow students to change accommodation during the year.
Alternative Accommodation Request
Unfortunately due to the allocation process it is simply impractical to create a waiting list for an over-subscribed residence in advance of the session. You may of course decline an offer of Accommodation but the University is not able to guarantee that a further offer will be made. In some years, the Residence Office has been able to consider transfers between residences and if so, this would become apparent during October when a 'Transfer List' would be made available. An administration charge for transferring applies.
Damages & Inventories
Each resident will be provided with an inventory on arrival. The resident should check the inventory and make note on it of any damage, which is not already stated. The completed inventory must be returned to the site office within 2 days of arrival to avoid liability for any damage not previously recorded.
Residents will be charged for any damage (which is not recorded on the inventory at the start of the Accommodation Agreement period) in their bedroom and a share of non-attributable damages in communal areas of the flat. It is therefore important that residents check the inventory on arrival and note any damage not previously recorded.
Personal Property Insurance
All students who live in University owned or managed accommodation for which they pay residence fees are covered by the Personal Possessions insurance Scheme arranged for them..
Insurance cover is currently provided by cover4students.com Full details of insurance cover is available on their website.
From 25 August 2017, insurance cover is provided by Endsleigh Insurance.
Be aware - insurance has exclusions for example: bicycles. You should read the details of the scheme carefully.
All University owned and Sanctuary Students owned electrical equipment is checked for safety and will display a sticker indicating when it was last checked.
Students are not permitted to bring into University accommodation any electrical equipment which is electrically unsafe or for which safety cannot be proved. Any portable electrical equipment brought into the residences must have a sealed and factory fitted plug top.
The central heating in the University accommodation is set to ensure that the rooms reach an ambient temperature of 21°C. The heating times are 6 am to 10 am, 12 noon to 2 pm and 5 pm to 1 am.
Residents are not permitted to keep pets or animals within or near the residences or any of the grounds belonging to the University
Residents and their guests are not permitted to smoke in any part of the residence buildings.
Smoking of tobacco is permitted at a reasonable distance away from the buildings on condition that smoke does not reach any internal part of the building including stairwells, passageways and laundry rooms. Cigarette tips must be discarded with care in a suitable receptacle to avoid fire hazard and littering.
There are a number of important documents relating to your tenancy, some are included in the instruction manual folder in your flat, some are available online and are available for viewing at the reception of your residence.